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Why you should listen to your event designer

Having a gathering at home or throwing a small party at your place is not like planning an event to celebrate a milestone. At home, you know how you want things to look and feel. And there’s nothing more gratifying than getting your guests to congratulate you and thank you for such a lovely gathering even if you did the minimum effort.

However, if you’re throwing a bash to impress, whether it is a wedding, an engagement party or any other kind of big celebration, chances are you’ll be seeking out the advice and expertise from an event planner or designer who can ensure the success of your party. Nonetheless, when the time comes to fully trust your event planner, most people find it incredibly hard to give up control and let the experts do their job.

Of course, every now and then your vision might clash with the advice or recommendations offered by your event designer, but it is very important that you keep in mind, these people you’ve hired to plan and design your event have more experience and expertise than you do. And although it may be difficult, and there’s definitely room on both sides for compromise -or at least there should be–, the following list has a few pointer for which suggestions from your event planner you should never ignore.

 

  • Pay attention to the design of your venue.

    The first thing you have to do after you’ve decided you’re planning an event is choosing the venue. In most cases, you should choose the venue according to your party’s theme and not the other way around. If you choose your venue prior to selecting the theme of your party, you might end up stuck as you realize that all the decor and color schemes that you had in mind clash with the very design of the structure where your event will be held.In this case, one decision has direct impact on the others. Henceforth, holding to your vision of the event is key to choose the right venue.

  • Keep your flowers on the spotlight.

    If your party will feature floral arrangements, you have to make sure these beautiful combinations of hues and textures are well lit. Otherwise, no one will be able to appreciate them, and all your effort and the time spent in choosing and preparing the perfect arrangement will fade into darkness and oblivion. Overall lighting is important but direct beams of light that illuminate tabletop floral are key for a better result.Bottom line, if you’re looking to reduce costs, cutting the lights is not the best way to do it.

  • Allow an expert to manage the layout of your room.

    The layout and configuration of your event’s room has a massive impact on the outcome of the event. This element will determine the logistic and aesthetic value of the event, especially when it comes to flow patterns.Keep in mind that your space doesn’t just have to look great but also be functional enough to avoid bottlenecks, lines and other issues that might cause discomfort to you and your guests.

  • Bear in mind the season.

    To ensure your event won’t be absolutely spoilt by the rain, make sure you keep in mind the season and take into account the weather forecast for the time and date of your event’s location. Any last minute change in the weather may create chaos. Your installation teams will struggle amidst the delicate balance of caterers, lighting crews, venue maintenance teams, and photographers.In these situations, a contingency plan is always the best choice.

 

However, listening to the person who has planned dozens or maybe even hundreds of event will spare you the pain of a failed event, including, weather related issues, menu faux-pas and decor disasters.

If you’re in the lookout for event spaces, a special events facility, a space for your kids parties, a bar / bat mitzvah facility or if you to book a kids party online, visit our Facebook page for daily updates and promotions. LIFE is Westchester’s newest special event location, we offer a modern industrial event space on the cutting edge of special event venues. If you need more info about events, or if you would like extra info on a particular service, please do not hesitate to contact us or call us at 914.591.4400